Careers @Pently

Trainee (m/f/d) Office Management Assistant

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We are an innovative cybersecurity company seeking a motivated trainee for office management starting 07/01/2024. The training period typically lasts three years.

Areas of responsibility

  • Support in organizing and coordinating office processes
  • Performing general administrative tasks
  • Organizing meetings, workshops, and training sessions
  • Preparing reports, presentations, and other written materials
  • Assisting with personnel matters, such as onboarding processes for new employees
  • Managing vacation and sick leave records
  • Performing and preparing accounting tasks
    • Credit card reconciliations
    • Expenses & travel costs
    • Accounts receivable management (dunning process)
    • Open item lists for accounts receivable and accounts payable
    • Backup role and deputizing for finance colleagues
  • Assisting with project coordination and monitoring
  • Coordinating procurement processes for office supplies and IT equipment
  • Managing inventory and coordinating logistics processes
  • Supporting documentation and review of workflows
  • Handling written and telephone correspondence
  • Creating presentations, reports, and documentation
  • Scheduling and monitoring appointments
  • Customer support and communication
  • Collaboration with various departments within the company

Requirements

  • Completed school education (technical college entrance qualification or at least secondary school diploma)
  • Proficient in MS Office applications and ideally experienced with common office software tools
  • Strong communication skills and a friendly demeanor
  • Organizational skills and reliability
  • Teamwork and ability to work independently
  • Interest in commercial processes
  • Sense of responsibility when handling confidential information and data
  • Independent working style and the ability to operate in a dynamic environment

We offer

  • A hands-on training in an innovative and future-oriented work environment
  • A motivated team of experts in cybersecurity
  • Insights into cutting-edge technologies and security concepts
  • Attractive development opportunities and training programs
  • Flat hierarchies and an open company culture

Application

Please send your detailed application documents by email to jobs@pently.io.
Please compile all documents into a single PDF file and include "Application for Trainee Office Management Assistant" in the subject line.

We look forward to your application and are happy to assist you with any questions.

Pently GmbH
Eisenstrasse 48
65428 Rüsselsheim am Main

Ansprechpartner:
Frau Amanda Samson / Frau Aysegül Aksu

Tel: +49 6142 7893281
jobs@pently.io

Life at Pently

Everyone strives for growth. In our team, mutual support is a given. We take professional development seriously and work to build the trust needed to share open feedback with care.

Competitive compensation packages

Company pension scheme

Company car

Job bike

Company events including trips

Remote & home office

Shared sports and club activities

Drinks & lunch

Training & development programs

Multimedia room with gaming zones

Appreciative company culture, diversity & inclusion